Pilates Studio Software Report

Pilates Studio Management Apps

A practical comparison of the leading Pilates and boutique fitness studio management platforms, including pricing, features, integrations, studio-size fit, tech-comfort fit, and final recommendations.

The Pilates software market is not a single market so much as three overlapping ones. First are budget-friendly, published-price operators such as Vagaro and TeamUp, which are attractive if you want to get live quickly with predictable cost.

Second are broad all-in-one growth platforms such as WellnessLiving, Momence, and Mindbody, which combine scheduling, billing, booking, reporting, and varying degrees of marketing and client-facing app support.

Third are premium boutique-fitness platforms such as Walla, Mariana Tek, and Arketa, which lean harder into branded experience, automation, and multi-location or high-touch studio operations.

Best Balanced All-Rounder

WellnessLiving combines client and staff apps, payroll management/reporting, marketing, reporting, and a public pricing grid that scales from starter to enterprise.

Best Modern CRM-First Option

Momence is strong for independent and growing studios because of low entry pricing, strong messaging and automation, payroll reporting, and bookkeeping integrations.

Best Boutique-Fitness-Native Option

Walla is strongest for studios that care about retention tooling, branded mobile, and a polished owner/operator experience.

Best Premium Multi-Location Option

Mariana Tek is strongest for larger or premium-positioned multi-location operators, although public pricing transparency is limited.

For solo or very small studios, the best value options are typically Vagaro, TeamUp, and Arketa. Vagaro is the lowest mainstream published-price option in this set, TeamUp is one of the cleanest and least contract-heavy scheduling/membership systems, and Arketa is compelling if your studio is brand-led, content-led, or hybrid in-person/on-demand.

How This Report Was Scoped

This report focuses on eight platforms with strong Pilates or boutique-fitness relevance and enough primary-source material to compare directly on pricing, features, integrations, and platform support:

Mindbody
Momence
WellnessLiving
Walla
Mariana Tek
Vagaro
TeamUp
Arketa

Wherever possible, the comparison prioritizes each vendor’s public pricing pages, product pages, official help articles, and official app references. When a public page did not disclose a data point cleanly, it is marked as unspecified rather than guessed.

Important Caveats

Software vendors use very different billing logic: per location for Mindbody, per calendar/staff count for Vagaro, per active customer for TeamUp, tiered studio plans for WellnessLiving and Walla, and individual versus studio plans for Arketa.

Some pages are promotional or dynamically rendered, especially Walla and WellnessLiving, so annual numbers occasionally need careful reading and should be reconfirmed before purchase.

Studio-size fit and age/tech-comfort fit are analytical inferences, not vendor claims. They are based on pricing structure, feature density, onboarding/configuration complexity, and how mobile-first or admin-heavy the system appears.

Commercial and Capability Comparison

App	Vendor	Pricing Tiers	Free Trial or Free Tier	Key Features	Integrations	Supported Platforms
Mindbody	Mindbody, Inc.	Starter: $99/location/month in the U.S.; Accelerate and Ultimate: contact sales; annual pricing unspecified publicly.	No public free tier; demo/quote flow.	Class scheduling, client management, billing/payments, memberships, waitlists, online booking, client app/portal, reporting. Instructor payroll is not clearly specified on public product pages.	Integrated payments; QuickBooks available through partner connector ecosystem; virtual classes can be hosted through external platforms such as Zoom; Stripe not publicly positioned as the named payment integration.	Web; Mindbody Business app; branded client app on iOS/Android.
Momence	Momence	Basic: Free; Pro: $60/month; Custom: $199/month; larger custom packages via sales; annual pricing not published on the main pricing section reviewed.	Yes: free tier and free-trial flow.	Class and appointment scheduling, CRM/client management, billing/payments, memberships/packs, online booking, client app, reporting/analytics, payroll reports/pay rates.	Stripe, Zoom, QuickBooks, Xero.	Web; customer app on iOS/Android; staff mobile experience is mobile web/home-screen shortcut rather than separate native staff app.
WellnessLiving	WellnessLiving	Starter: $69/month; annual toggle shows about $62/month equivalent; Business: $199/month with promotional pricing; BusinessPro: $349/month with promotional pricing; Enterprise: call us.	No public free tier; demo flow; promotional pricing on Business/BusinessPro.	Classes/appointments booking, client management, POS/payments, memberships/packages, waitlists/online booking, branded client portal/app, staff app, payroll management/reporting, advanced reporting.	QuickBooks, Zoom, Zapier, Reserve with Google, Brivo. Stripe not publicly named on reviewed pages.	Web; Achieve client app and white-label iOS/Android apps; Elevate staff app.
Walla	Walla Software, Inc.	Starter, Core, and Pro are public, but pricing renders inconsistently. Visible figures show Starter $220/month or $2,640/year, Core about $320–$390/month or $3,838/year, and Pro about $557–$679/month or $6,682/year.	No public free tier; demo/sales flow.	Classes, appointments, enrollments, memberships/payments, online booking, waitlists, client/branded app, payroll/pay-rate setup, advanced reporting/AI dashboards, video on demand.	Google and Meta; Stripe-style processing fees publicly stated; QuickBooks and Zoom not publicly specified on reviewed pages.	Web; Walla/branded client apps on iOS/Android.
Mariana Tek	Xplor Mariana Tek	Core, Core + Growth, and Full Growth Bundle exist, but public dollar pricing is not published; request demo.	No public free tier/trial on pages reviewed; demo flow.	Advanced class/resource scheduling, memberships/billing, waitlists, online booking, branded client app, Biz App, kiosk check-in, reporting/insights, payroll reporting, multi-location management.	Stripe; livestream through external providers; partner ecosystem includes payroll and analytics tools; QuickBooks not publicly specified.	Web; branded iOS/Android client app; Biz app on iPhone; Express/iPad workflows.
Vagaro	Vagaro, Inc.	Starts at $23.99/month; adds $10 per calendar; caps at $83.99 for 7+ calendars/staff; annual pricing not specified publicly. QuickBooks integration is $10/month.	Yes: 30-day free trial.	Scheduling, client management, billing/payments, memberships/packages, waitlist, online booking, customer/branded app, payroll, reporting.	QuickBooks, Zoom. Stripe not publicly positioned as core processor; Vagaro pushes PayPro/Vagaro Merchant Services.	Web; business and customer apps on iOS/Android.
TeamUp	TeamUp Sports, Inc.	$119/month for 0–100 active customers, then scales by active customer count; no setup fee; month-to-month; no long-term contract. Custom branded app is $99/month.	No public free tier on reviewed pricing page; pricing page emphasizes no setup fee and month-to-month terms.	Scheduling, client management, billing/payments, memberships/packs, waitlists, online booking, member app, instructor pay rates, reports/analytics, on-demand.	Zapier/API; Stripe/GoCardless support in help content; no direct QuickBooks integration, but export is accounting-compatible; Zoom support exists in online-class help content.	Web; native member app on iOS/Android; staff mobile experience is web/PWA-style.
Arketa	Arketa	Individual Basic: $49/month; Individual Growth: $83/month; Individual Suite: $124/month, all billed annually. Studio Core/Growth/Suite require sales contact. Individual plans add 3% + Stripe fees.	Yes: “Try for free” appears on Individual Basic.	Classes, privates, events, CRM, memberships/packages, waitlists, booking app, on-demand, POS, staff management + payroll reporting, advanced reporting, branded website/app.	Stripe, Zoom, Mailchimp, Google Calendar, ClassPass, Zapier. QuickBooks not publicly specified on reviewed pages.	Web; custom-branded iOS/Android apps; Apple TV/Roku/Chromecast support.

Operational Fit and Suitability

Mindbody

Target studio size: Small to large, especially growth-stage and multi-location studios.

Tech comfort fit: Young/tech-savvy: high; average: medium-high; older/less tech-savvy: medium-low.

Rationale: Large feature surface, marketplace/discovery, widgets, branded app, and higher-tier growth tooling make it scale well, but the operational footprint is heavier than simpler systems.

Pros: Strong market presence, broad feature coverage, discovery through the Mindbody app, and good long-run scalability.

Cons: Higher tiers are quote-based, payroll is not clearly public-facing as a core module, and smaller teams may find it heavier than needed.

Momence

Target studio size: Solo to medium, with room for larger custom deployments.

Tech comfort fit: Young/tech-savvy: very high; average: high; older/less tech-savvy: medium-low.

Rationale: Momence is modern and communication-heavy, combining app, inbox, automations, CRM, bookkeeping, and payroll reporting.

Pros: Lowest barrier to entry among modern platforms, strong CRM/automation stack, real payroll reporting, and solid integrations.

Cons: Staff mobile experience is web-first, and public documentation of waitlists is clearer for appointments than for class-heavy booking.

WellnessLiving

Target studio size: Small to large; one of the few with a clean path from starter to enterprise.

Tech comfort fit: Young/tech-savvy: high; average: very high; older/less tech-savvy: medium.

Rationale: Staff app, client app, payroll, reporting, marketing, rewards, and portal support make it unusually complete without being purely enterprise-only.

Pros: Broad all-in-one coverage, strong payroll/reporting story, multiple mobile touchpoints, and transparent tiering.

Cons: Promo-heavy pricing can make real ongoing cost less obvious, and the breadth may require more configuration work.

Walla

Target studio size: Medium to large boutique studios; smaller studios can use it, but it shines more after early-stage growth.

Tech comfort fit: Young/tech-savvy: very high; average: high; older/less tech-savvy: medium-high.

Rationale: Walla focuses on boutique-fitness UX, retention intelligence, payroll/pay rates, branded mobile, and operator decision support.

Pros: Excellent boutique-specific UX, strong retention/reporting orientation, branded client experience, and real payroll support.

Cons: Pricing transparency is weaker than Vagaro, TeamUp, and Momence; public integration documentation is thinner than some competitors.

Mariana Tek

Target studio size: Medium, large, and multi-location premium boutiques.

Tech comfort fit: Young/tech-savvy: very high; average: medium; older/less tech-savvy: low-medium.

Rationale: Strongest where branded client experience, premium positioning, resource scheduling, multi-location controls, and payroll/reporting depth matter more than entry-level price transparency.

Pros: Premium client UX, deep operations, strong multi-location path, and polished branded app model.

Cons: No public dollar pricing, likely overbuilt for many solo operators, and integration specifics require more discovery work.

Vagaro

Target studio size: Solo, small, and smaller-medium studios.

Tech comfort fit: Young/tech-savvy: medium-high; average: high; older/less tech-savvy: high.

Rationale: Pricing is easy to understand, the system is feature-rich for the cost, and the payroll/reporting/mobile story is better than many low-cost tools.

Pros: Lowest mainstream published entry price, native payroll service, broad all-in-one package, and business/customer apps.

Cons: Branded app and some integrations cost extra, and the product heritage spans salon, spa, and fitness rather than being Pilates-specific from the ground up.

TeamUp

Target studio size: Solo to medium; appealing for owners who want month-to-month simplicity.

Tech comfort fit: Young/tech-savvy: high; average: high; older/less tech-savvy: high.

Rationale: TeamUp keeps the system flatter and easier to understand than more marketing-heavy suites while still covering memberships, booking, reports, pay rates, and member app access.

Pros: Straightforward pricing, no setup fee, month-to-month terms, good member app, and clean operational core.

Cons: No native QuickBooks integration, staff mobile is more web/PWA than native, and it lacks some premium boutique-growth polish.

Arketa

Target studio size: Solo to small studios, especially brand-led, hybrid, digital, or content-heavy operators; scalable upward for studio tiers.

Tech comfort fit: Young/tech-savvy: very high; average: medium-high; older/less tech-savvy: medium-low.

Rationale: Arketa’s strength is its combination of branded mobile, on-demand, website/app control, marketing, and solo-to-studio growth paths.

Pros: Excellent design and branded UX, strong hybrid digital/on-demand model, direct Zoom/Stripe/Zapier stack, and good solo-founder runway.

Cons: Studio pricing is sales-led, individual plans carry an additional 3% platform fee plus Stripe fees, and the tool is more brand/content-oriented than some traditional systems.

Price Analysis

The most important pricing takeaway is that published entry prices are not directly comparable without understanding each vendor’s billing unit. Vagaro’s $23.99 entry price is per calendar and rises with staff count. TeamUp’s $119 price is for up to 100 active customers. Mindbody’s $99 price is per location. Arketa’s public prices are mostly for individual operators, while real studio packages require sales. Mariana Tek does not publish dollar figures at all.

That means “cheapest” and “best value” are not the same question.

For a solo or lean studio that wants transparent pricing, the strongest published-price values are Vagaro, Momence Pro, Arketa Individual, and WellnessLiving Starter.

Vagaro gets the prize for the lowest visible entry price among mainstream all-in-one options. Momence is compelling because it pairs a free tier with a $60 paid tier and deeper CRM/automation than the price suggests. Arketa Individual is attractive when the business is content-led or highly branded. WellnessLiving Starter is inexpensive relative to how much operational depth the product can eventually add.

For a growing studio with 6–20 instructors, the spending curve changes. At that point, payroll workflows, lead management, white-label app options, and reporting often matter more than saving the last $50–$100 a month.

In that segment, WellnessLiving, Walla, and Mindbody become stronger value propositions than their starter price headlines alone suggest because they bundle more of the tool stack owners would otherwise piece together. Mariana Tek also belongs in this tier strategically, but only if you are comfortable buying on a quote rather than a posted rate card.

A second pricing nuance is payroll. “Instructor payroll” across this market ranges from pay-rate setup and payroll reporting to something closer to full payroll processing with taxes/compliance. Vagaro publicly markets the deepest payroll-service story in this set. Walla, Momence, WellnessLiving, Arketa, TeamUp, and Mariana Tek more often emphasize payroll reports, exports, pay rates, hours, and reconciliation.

Recommendations by Studio Size

Studio Size	Best Options	Why These Make the Shortlist
Solo instructor	Vagaro, Arketa, Momence	Vagaro is the easiest low-cost all-in-one with published pricing, apps, reporting, and payroll. Arketa is best if brand, on-demand, hybrid offers, or premium digital experience matter more than bare-minimum price. Momence gives solo operators a free entry path and strong CRM/automation.
Small studio with 2–5 instructors	TeamUp, WellnessLiving, Momence	TeamUp is clean, predictable, and easy for staff and members to use. WellnessLiving is better if you want a staff app, payroll, and complete all-in-one operations. Momence is strongest if marketing automation, messaging, and CRM are central to growth.
Medium studio with 6–20 instructors	Walla, WellnessLiving, Mindbody	Walla is the strongest boutique-fitness-native pick because of retention tooling, payroll/pay rates, branded experience, and premium UX. WellnessLiving is the best broad and balanced all-in-one. Mindbody is strong if marketplace discovery and scaling complexity matter.
Large studio or 20+ instructors	Mariana Tek, Walla, WellnessLiving Enterprise	Mariana Tek is the cleanest premium fit for large or multi-location boutique operators. Walla remains strong for growth intelligence and front-end brand control. WellnessLiving Enterprise offers a transparent plan ladder, staff/client apps, and payroll/reporting breadth.

Best Options by Instructor Tech Comfort

Young / Tech-Savvy

Best options: Arketa, Mariana Tek, Momence

These platforms lean most clearly into modern UX, branded mobile, automation, and digital/hybrid workflows.

Average Comfort

Best options: WellnessLiving, TeamUp, Vagaro

These give the best balance between capability and learnability. WellnessLiving is broad but structured, TeamUp is operationally easy, and Vagaro is practical and cost-efficient.

Older / Less Tech-Savvy

Best options: Vagaro, TeamUp, Walla

Vagaro and TeamUp are the safest “just get work done” choices because pricing and workflows are straightforward. Walla is stronger if budget allows and a premium experience matters.

Overall Recommendation Set

Choose WellnessLiving if you want the broadest, most balanced all-in-one platform with public pricing, staff/client apps, payroll support, and good integration breadth.
Choose Walla if you are an established boutique Pilates brand and care most about branded experience, premium UX, retention intelligence, and better owner/operator ergonomics.
Choose Vagaro if your north star is value and operational completeness at the lowest mainstream published cost.
Choose Mariana Tek if you are already operating like a premium boutique chain or intend to.
Choose Arketa if your Pilates business is brand-forward, media-friendly, community-driven, or hybrid on-demand.

Decision Flow

The three decision pivots that matter most are operating scale, need for premium branded client experience, and willingness to manage a denser feature set or quote-based buying process.

Start with your studio profile

Are you mostly solo or a micro studio?

Yes

Need premium branded app or on-demand strategy?

Yes: Arketa

No: Lowest clear published cost?

Yes: Vagaro

No: Momence or TeamUp

Need broad all-in-one operations with payroll, staff tools, and reporting?

Yes: WellnessLiving

No: Boutique premium brand and retention tools matter most?

Yes: Walla

No: Large or multi-location premium operator?

Yes: Mariana Tek

No: Mindbody or Momence

Open Questions and Limitations

Several vendors still do not make price comparison easy. Mariana Tek publishes package names without public dollar amounts. Mindbody publishes the U.S. Starter price publicly, but higher tiers require sales contact. Arketa publishes individual prices clearly but routes studio-tier pricing through sales. Walla and WellnessLiving publish pricing, but public pages use promotions or dynamic rendering that make some annual/monthly interpretations less crisp than ideal.

The biggest functional ambiguity across the category is payroll. If your definition of instructor payroll means full payroll processing with tax/compliance, the public evidence is strongest for Vagaro. If your definition means pay-rate setup, hours, payroll reports, and export/reconciliation, then WellnessLiving, Walla, Momence, Arketa, TeamUp, and Mariana Tek all have credible public evidence of some payroll capability, but the depth is not identical.

Platform support often differs between client-facing native apps and staff-facing native apps. TeamUp and Momence both have strong client app stories, but their staff-side mobile access is more web/mobile-site oriented. WellnessLiving and Mindbody have clearer staff-app narratives publicly, and Mariana Tek explicitly markets both a branded client app and Biz/Express staff-side mobile workflows.